Chief Executive: Guy Henderson
Director of racing and Public Affairs: Nick Smith email@example.com 01344 878524
Chief Operating Officer: Alastair Warwick
Clerk of the Course: Chris Stickels
Owners and Trainers Manager: Olivia Hills
Gold Standard award: 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, 2016, 2017, 2018
ROA Owners Jackpot meeting: None
Racecourse Badge Scheme for Owners fixtures: 18 of 26 fixtures
ROA Car Park Label exemptions: Royal Ascot
Horsemans Group Prize-money contract: Yes - Premier Tier
Racecourse Group: Independent
Racing Channel: Sky Sports Racing
Right-handed course. Click here for Racing Post course guide
Racecourse Photographer: Megan Ridgwell - firstname.lastname@example.org 07584 200553 - www.meganrosephotography.co.uk
Stabling capacity: 175
All visitors are advised to arrive as early as possible to avoid delays. Please follow raceday signage for car parking
From London and the North: M4 Junction 6 onto the A332 Windsor by-pass and follow the signs to Ascot.
From the West: M4 Junction 10 to the A329(M) signed to Bracknell and follow the signs to Ascot.
From the South and East: M3 Junction 3 onto the A332 signed to Bracknell and follow the signs to Ascot.
From the Midlands: M40 southbound, Junction 4. Take the A404 towards the M4 (Junction 8/9). On the M4 head towards Heathrow/London. Leave M4 at Junction 6 and follow the A332 Windsor by-pass to Ascot.
South West Trains also runs a frequent service to Ascot from both Reading and London Waterloo. The average journey time is 27 minutes from Reading and 52 minutes from Waterloo. Regular services also run from Guildford. The railway station is a seven-minute walk from the racecourse.A Freedom Pass will take you as far as Feltham en-route from London Waterloo. For more details, please visit National Rail Enquiries or call +44 (0)8457 484950.
By Air: There is a helicopter landing facility close to the racecourse. It is not suitable for fixed-wing private aircrafts. Please call Helicopter and Aviation Services on +44 (0)1427 718 800 or fax +44 (0)1427 718 811. The two nearest airfields are Fairoaks, Chobham (+44 (0)1276 857 300) and White Waltham, Maidenhead (+44 (0)1628 823 272), which are both approximately nine miles away.
Ascot currently have an allocation of six badges per runner. From British Champions Day and throughout the National Hunt Season this will also include six lunches.
Additional badges can be applied for – contact the course directly for this. Any regional restrictions, the number of other owners attending on the day, and the “rule of six” will be factors influencing if your request can be accommodated.
Owners who live in an area currently under regional or local restrictions are reminded to follow the Government advice in that area.
Please also check your emails from PASS and the racecourse website for further updates on badge allocation and specific attendance protocols.
For members with a runner:
We are delighted that in line with the recent loosening of restrictions by government, owners can also now enjoy one of two complimentary hospitality options available on course.
Option one – Old Paddock Restaurant – We are pleased to offer up to four places per runner in the Old Paddock Restaurant, which must be booked by the Lunch Booking form, attached. Based in the usual Owners’ and Trainers’ restaurant, this is a complimentary seated three course lunch, including a hot option, as well as afternoon tea.
Following arrival on course through Turnstiles West you will need to collect a lunch ticket for you and the guests who will be dining, as per your booking, from the Owners Hospitality Desk to the left of the turnstiles.
Upon arrival at the Owners Hospitality Desk, the team will endeavour to seat you together whilst also adhering to the government guidance regarding social distancing and the limit of up to two households (including support bubbles) per table. We thank you in advance for your help and understanding regarding this necessary measure which will allow us to remain compliant with the current regulations, alongside offering the best owners’ experience possible.
Option two – complimentary sandwich or salad from the Tierra Bar – If you would prefer a less formal lunch on course, we are pleased to offer either a takeaway sandwich or salad from the Tierra Bar in the Grandstand. This is available for all owners attending and complimentary soft drinks, including tea and coffee, will also be available. A range of other drinks, including alcohol, will be available to purchase here too. Please note, no bookings or vouchers required.
Before you arrive – booking badges and lunch
Please note all attendance (regardless of whether you are dining or not) will need to be registered through the RCA PASS system. If you do not have access to the PASS System or need any assistance, please contact either the PASS Helpdesk on 01933 270333 or email@example.com or Olivia Hills, Owners’ and Trainers’ Manager, Ascot, via 07717 516066 or Olivia.firstname.lastname@example.org
If you would like to take advantage of our first hospitality offer, you will need to book in advance via Lunch Booking form, attached.
Racecourse pre-arrival and arrival
We have summarized the key requirements for owners before coming on course but further details are also available from the Return to Racecourse Guide for Owners via the Racehorse Owners Association (ROA);
- Owners are asked to read through the British Horseracing Authority’s (BHA) Owners Guide to racing behind closed doors
- All owners will need to complete a two-stage screening process ahead of attending the raceday. This includes completing the COVID-19 online learning module. If you have any problems, please call 01183385680. Please note, there is no requirement to bring the health assessment or certificate with you
Owners are asked to follow signs for Car Park 2 where they will be directed to enter the Car Park via the “Trainers, Jockeys, Press entrance”
Once you have arrived in the car park, you will be directed by both signage and stewards as to what lane you need to drive in. At the end of this lane you will reach a gazebo with a team who will confirm your name/details via the PASS system before a medic checks your temperature and asks you a set of health-related questions.
Whilst it is not essential to bring your PASS Card, all owners, guests, and representatives must bring photographic ID with them to the racecourse to allow access. Failure to do so may result in refused entry
Once you have successfully been accredited, you will be given a wristband and an owner’s specific information sheet, including a map. The steward/s will then show you where to park.
Owners Hospitality Desk
As outlined above, if you have chosen the first hospitality option of lunch in the Old Paddock Restaurant, all guests booked to dine will need to collect lunch tickets from the desk, shown on Figure 2 below. Once collected, a host will seat you accordingly in the restaurant.
Please note, the team will endeavor to seat you together whilst also adhering to the government guidance regarding social distancing and the limit of up to two households (including support bubbles) per table. Thank you again for your understanding and help regarding this.
You do not need to visit the Owners Hospitality Desk if you have opted for the second hospitality option.
Racecourse facilities and arrangements
Owners will have access to a dedicated zone. To confirm, this area will be separated from all racing personnel (including Trainers, Racing Staff, Jockeys, Officials, Media, and racecourse personnel dedicated within this area). Please note, as guided by the BHA, these two segregated zones exist for infection control purposes, therefore limiting exposure between the two groups. To confirm, no movement will be permitted between the two areas of the racecourse at any time.
Once parked, Owners will enter the racecourse via Turnstiles West as highlighted in Figure 2.
Upon entry at Turnstiles West, you will be handed a simplified printed racecard. For a more detailed version, you will be able to access the electronic race cards via the website. Ascot WiFi is free to join; all you need to do is select the network and then follow the on-screen prompts to connect.
Racing Personnel/Owners Briefing Zone
There are three designated briefing areas for Owners and Racing Personnel (Trainers/Jockeys/officials/media). We kindly ask that you continue to adhere to the necessary social distancing protocols in these areas and take note of any specific signage providing guidance in these areas.
Whilst we will not be able to permit Owners access to the Parade Ring for this raceday, you will be able to view the Parade Ring from either the designated stepping area’s around the Parade Ring, or at the top of the stepping’s.
To confirm, no betting terminals will be available on course however we would encourage you to bet with Ascot’s Official Bookmaker, Betfred. You can access online betting via the complimentary Ascot WiFi on your mobile phone; all you need to do is select the network and then follow the on-screen prompts to connect.
We are delighted to host winning connections in an exclusive area alongside the Parade Ring after each race. Olivia Hills, Owners’ and Trainers’ Manager, will invite connections on course down to the area for a socially distanced photograph with your horse, as well as a glass of champagne in the Aureole Room.
All winning owners’ prizes will be sent post event as outlined below.
August Raceday at home
If you decide to watch the racing from the comfort of your home, please visit the August Raceday at home page on our website - here you will find infortmation regarding the day, including a live weather data service; reporting on rainfall, wind speed and direction, soil moisture, and daily evapotranspiration (moisture loss), all of which will be available to view in real-time alongside GoingStick readings, going maps, rails positions and irrigation. Also, in conjunction with our Official Timekeeper, Longines, sectional timings will be available post-race via this page, along with race replays, which will also be posted on our social media channels too, especially Twitter @Ascot.
Post raceday information for Winning Connections
All Owners’ prizes will be sent directly post event. If you have any special information regarding delivery, please could you contact Matt Lowe, Racing Executive, via email@example.com. We will also be sending out photo montages and a video card to the winning owners which can be expected two to three weeks post event.
For further information
If you require any further information ahead of your visit please contact Olivia Hills, Owners’ and Trainers’ Manager on +44 (0)1344 878529 or via Olivia.firstname.lastname@example.org Olivia will also be available in the Owners Zone on the day and looks forward to meeting you then.
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ROA members should log into the Members Area to find out how to secure these discounts.
Log in required: Yes
Log in required?: Yes. Can create a Sporting Life log in, or by using one that you may have already set up through ITV7, SkyBet, Sky Super6, Sky Fantasy Football, Sky Six-A-Side - then click on Horse Racing and then search, input the name of your horse and then click on the Horse name. Select the race you want, and the video will appear at the bottom of the screen after the result.