Racing behind closed doors

Following the Government announcement on further lockdown measures, the BHA has confirmed that racing will continue behind closed doors during the upcoming national lockdown.

Attendance will be limited to those essential to staging the fixtures and strict adherence to British Racing's COVID-19 protocols will continue to be required for all that attend.

Therefore, owners will not be permitted to attend meetings for which they have a runner.

In the information below you can access details on which channel you can watch the racing from, details on the racecourse photographer and the latest news from each track.

Thank you for your patience, cooperation, and continued support for the racing industry during this challenging time.

Aintree image

Aintree

Ascot image

Ascot

Ayr image

Ayr

Bangor-On-Dee image

Bangor-On-Dee

Bath image

Bath

Beverley  image

Beverley

Brighton image

Brighton

Carlisle image

Carlisle

Cartmel image

Cartmel

Catterick Bridge image

Catterick Bridge

Chelmsford City image

Chelmsford City

Cheltenham image

Cheltenham

Chepstow image

Chepstow

Chester image

Chester

Doncaster image

Doncaster

Epsom Downs image

Epsom Downs

Exeter image

Exeter

Fakenham image

Fakenham

Ffos Las image

Ffos Las

Fontwell Park image

Fontwell Park

Goodwood image

Goodwood

Hamilton Park image

Hamilton Park

Hereford image

Hereford

Haydock Park image

Haydock Park

Hexham image

Hexham

Huntingdon image

Huntingdon

Kelso image

Kelso

Kempton Park image

Kempton Park

Leicester image

Leicester

Lingfield Park image

Lingfield Park

Ludlow image

Ludlow

Market Rasen image

Market Rasen

Musselburgh image

Musselburgh

Newbury image

Newbury

Newcastle image

Newcastle

Newmarket image

Newmarket

Newton Abbot image

Newton Abbot

Nottingham image

Nottingham

Perth image

Perth

Plumpton image

Plumpton

Pontefract image

Pontefract

Redcar image

Redcar

Ripon image

Ripon

Salisbury image

Salisbury

Sandown Park image

Sandown Park

Sedgefield image

Sedgefield

Southwell image

Southwell

Stratford-On-Avon image

Stratford-On-Avon

Taunton image

Taunton

Thirsk image

Thirsk

Uttoxeter image

Uttoxeter

Warwick image

Warwick

Wetherby image

Wetherby

Wincanton image

Wincanton

Windsor image

Windsor

Wolverhampton image

Wolverhampton

Worcester image

Worcester

Yarmouth image

Yarmouth

York image

York

 

FAQ's - Owners returning under Tiered system

FAQ’s – Owners returning to racecourses

The racecourse experience

Q         What should we expect when attending a race meeting under the tier system in England?

A          Under the new tier system in England, restrictions must remain in place to safeguard everyone’s health and wellbeing and to allow racing to continue safely.  

Restrictions vary based upon the tier in which a racecourse is located, and at racecourses located in tier 1 or 2, owners will be able to enjoy a racecourse experience that more closely resembles the traditional raceday.

 

The most up to date arrangements for owners on racecourses across all tiers can be found here.

As national restrictions change, racecourses will continue to improve their offering; and to further enhance this provision and refine the experience for owners, racecourses are constantly sharing best practice with the aim of making the owner experience more consistent across all courses.

This work is informed by feedback from owners, so please continue to share your views with the ROA via: info@roa.co.uk.

Q         How will the return of crowds effect the ownership experience?

A          In line with Government guidance, a limited number of spectators will be able to attend fixtures at racecourses in Tiers 1 and 2 areas.

At fixtures where spectators are permitted, the Amber Zone will be accessible to both spectators and owners, but there will continue to be areas on course reserved for the sole use of owners (including debrief areas).

In Tier 3, where spectators continue to be prohibited, the Amber Zone will be accessible only to owners.

Protocols – general

Q         Why do owners need specific protocols for attending a race fixture?

A          As with the wider resumption of racing, restrictions have been introduced to help protect you and others when attending race meetings behind closed doors during the ongoing COVID-19 situation.

These have been developed in line with British racing’s COVID-19 Protocols and are underpinned by specific UK Government guidance on the return of elite sporting competition behind closed doors and the safe return of spectators The government guidance sets the minimum standards that sport is required to meet in order to resume competition.

Through its resumption planning, racing has been able to ensure that our sport can continue in a safe and appropriate manner. This has been done to safeguard everyone’s health and wellbeing and reduce the risk of a case of COVID-19 causing a 14-day quarantine of racecourse contacts.

Q         How often are these protocols reviewed?

A          The owner protocols are reviewed continually, following engagement with and feedback from owners, trainers and racecourses. The ROA, RCA and BHA hold regular update meetings, which review progress and continually improve the experience for owners. 

Q         When will things return to normal for owners?

A          It is not possible to say with certainty, as we are following government guidance which restricts racecourse access and movement when competition (i.e. a race fixture) is being held. However, as restrictions change, the priority is to deliver an improved experience; one which more closely resembles the traditional raceday.

Racecourses are working hard to deliver an owner experience that allows you to watch your horses run, while adhering to government guidance and the necessary safety precautions in place to minimise the risk to you and others on raceday. 

Owner zones

Q         Why do we need to have a separate Amber Zone?

A          Physically separating owners and spectators from raceday workers is an interim measure, designed to ensure we can get owners back onto the racecourse quickly and in a practical, risk-managed way that protects all raceday attendees.

Racing was able to resume on 1 June with a strict health screening process in place, but without the need for frequent, intrusive, and expensive COVID-19 laboratory testing for hundreds of participants every few days, as has happened in other sports. This approach reflects the fact that racing is a predominantly rural, outdoor, and non-contact sport, where the risks of spreading the virus are lower.

With the reintroduction of owners – and now the return of spectators –  the number of people on course rises, as does the likelihood of attendees from more demographically diverse backgrounds and wider geographical areas, especially more urban environments where COVID-19 cases have been higher.

Public health authorities have made it clear to the BHA that they will consider a 14-day quarantine period for all racecourse attendees in the same zone as someone who tests positive for COVID-19, as part of the NHS Test and Trace programme for identifying close contacts of the infected person. Consequently, this could include participants or owners, depending on where the person testing positive was situated on raceday.

By using an Amber Zone that separates owners/spectators and participants, we can better maintain social distancing on the racecourse, minimise the risk of spreading the virus, and ensure that racing continues to take place in a safe and controlled environment – with no need to revise elements of the screening programme, such as introducing mandatory laboratory screening for all racecourse attendees.

To support this, participants and owners/spectators must not cross from one zone to the other, as doing so weakens the infection controls and could lead to many more people being quarantined if there is a positive case, as well as risking people’s health.

Q         Can I move between zones during the day?

A          No, movement between zones is restricted to essential racecourse (e.g. cleaning) staff only.

As explained, if the integrity of these zones is not maintained – i.e. people move freely between areas – there is a risk of infection being carried into the other zone, leading to transmission of the virus and a positive test for one or more individuals.

At present, public health authorities are reassured that racing has tight controls in place on racecourses and that this has helped reduce the number of people asked to self-isolate when carrying out the NHS’s Test and Trace process.

In this instance, if people have been moving between the two zones, it is likely that a 14-day quarantine would be applied to people in both areas. This could therefore include jockeys, trainers, stable staff, raceday officials, owners – everyone on course at the time.

Therefore, we ask that everyone attending race meetings follows all the social distancing requirements and does not cross from one zone to the other.

Q         But isn’t this just the same as going shopping,? Why are racing’s protocols more stringent?

A          When holding fixtures behind closed doors or with spectators in attendance, racecourses have to comply with specific Government guidance . This guidance has been designed to support elite sport in delivering a safe, co-ordinated return to competition– and in a more controlled environment than most day-to-day activities.

When racing takes place, racecourses are classed ‘competition venues’, which must adhere to minimum standards to mitigate risk, such as managing access and screening for all individuals.

Furthermore, race meetings – even behind closed doors – can see hundreds of people attending from many different parts of the country. As the number of personnel on the racecourse increases, racing’s tight protocols are essential for ensuring that our sport takes place in a safe and controlled environment – and with no need to revise elements of the screening programme to incorporate mandatory laboratory testing for all attendees.

We do not want to be in a position that compromises further progress in enhancing the raceday experience for owners.

 

Which areas of the racecourse will I be able to access?

A          All owners attending race meetings, both behind closed door and where spectators are permitted, will have full access to the Amber Zone, which will separate owners from race day workers (trainers, stable staff, jockeys, officials, media etc.).

At fixtures where spectators are permitted, the Amber Zone will be a mixed zone comprised of both owners and spectators, with specific areas/facilities reserved for owners only (including debrief areas). The Amber Zone may consist of both indoor and outdoor space.

As set out above, for infection control purposes, owners will not be able to enter the parade ring, as this would necessitate crossing the zones. However, the briefing areas enable owners, trainers and jockeys to speak before and after the race, whilst maintaining social distancing and adhering to wider infection control protocols.

Q         What do the briefing areas consist of?

A          Every racecourse offers a briefing area for connections to speak before and after the race, without the need to move between infection control areas. This enables owners to have a conversation with their trainer and jockey, whilst remaining socially distanced.

The location of briefing areas will differ depending on the racecourse, so please check with the racecourse for information on the specific arrangements.

Q         Can I speak to my trainer / jockey?

A          Yes, you will be able to speak to your trainer and jockey in the briefing area, whilst maintaining social distancing and remaining in your respective infection control zones. Again, each racecourse will manage this situation differently, so please check the arrangements with the racecourse.

Access and screening

Q         I live in Tier 3, which courses can I attend as an owner with a runner? 

A          All owners with a runner (irrespective of the tier in which they reside) can access all racecourses (irrespective of the tier in which they are located).

In order to allow this, with respect to owners with a runner accessing racecourses located in Tier 3, or travelling from Tier 3 to access another racecourse, the UK Government has agreed that owners, as investors in racing businesses, must comply with the BHA protocols and national guidance, and satisfy themselves that their travel to, and attendance at, race meetings is legitimately linked to their business involvement in British racing.

 

In the instance you do not have a runner, you are instead visiting as a spectator, will need to have a valid ticket, and can only access racecourses in Tier 1 or 2, if you reside in Tier 1 or 2 yourself. Spectators cannot access any fixtures if they reside in Tier 3.  

Q         How many passes can I get?

A         The number of owners (or representatives) per horse that can attend will be determined by individual racecourses and will be based upon the capacity of their Amber Zone.

Racecourses in Tier 1 and 2 are expected to provide a minimum of four badges per horse, while racecourses in Tier 3 are likely to provide only up to a maximum of four per horse.

In the instance owners wish to ask for any additional badges they should contact the racecourse directly as it may be possible to reallocate any that are un-used.  

Q         Do I need to complete any pre-entry screening?

A          Yes, to ensure access to racecourses across all three tiers, owners should complete a screening process which consists of an online COVID-19 learning module and a self-assessment of their health ahead of the fixture.

At all racecourses in a Tier 3 area, owners will also be asked three further questions about their current health and this will be followed by a temperature check.

This approach, combined with social distancing and other infection control measures on the racecourse, will mitigate risk for you and others on a raceday.

 

Q         Why are owners attending fixtures in Tier 3 required to complete a different screening process to other raceday attendees?

A          Unlike raceday workers (trainers, jockeys, stable staff, officials etc.), owners attending fixtures in Tier 3 areas are not required to complete a compulsory health screening questionnaire prior to racecourse attendance.

This reflects the fact that owners will likely be on course for a shorter period of time than participants, will be better able to maintain social distancing throughout the day, and will not be interacting more widely with raceday personnel.

However, to help protect yourselves and other attendees, owners are asked to assess their own health ahead of attending each fixture, by asking themselves the five questions (see section 7 of the Owner protocols). Please answer these honestly and do not attend the racecourse if advised, as this will put others at risk.

This approach, combined with social distancing and other infection control measures on the racecourse, will mitigate risk for owners at the fixture.

 

Q         I can go to the pub or restaurant without being screened, why not a racecourse?

A          A health screening process is in place for all racecourse attendees to safeguard their health and wellbeing, in line with government guidance.

As noted above, racing is required to comply with specific UK Government guidance around the return of elite sporting competition behind closed doors and more recently, guidance around the safe return of spectators. This means that during competition (i.e. a race fixture), racecourses are classed as elite sport venues, as distinct from other businesses like pubs and restaurants and different processes must apply. It is worth noting however that all businesses in all tiers are also legally required to take the contact details of customers to support the NHS Track and Trace system.

Q         If owners are being screened, why can’t we access the parade ring and mix with participants?

A          All owners are required to complete pre-entry screening. However, while owners should complete an online learning course, assess their own health and, at tier 3 racecourses, will have their temperature taken or arrival, raceday workers (trainers, jockeys, stable staff, officials etc.), are required to undertake a more comprehensive process, including a compulsory health screening questionnaire prior to racecourse attendance.

These different levels of entry screening reflect the differing levels of risk within each zone; participants cannot maintain social distancing at all times, particularly when handing horses, whereas owners should be able to remain socially distanced at all times in the owner zone.

Also, as noted above, racing has been able to operate since  1 June with strict protocols in place, but without the need for mandatory laboratory testing for participants. This is because we are a predominantly rural, outdoor, and non-contact sport. However, with the re-introduction of owners – and the subsequent easing of attendance limits – the number of people on course rises, as does the likelihood of attendees from more urban environments, where COVID-19 cases have been higher.

Public health authorities have been clear that they will consider a 14-day quarantine for all racecourse attendees in the same zone as someone who tests positive for COVID-19. At present, they are reassured that racing has tight controls in place on racecourses and that this has helped reduce the number of people asked to self-isolate when carrying out the NHS’s Test and Trace process.

However, by removing the zones – or permitting movement between the two – the risk to all raceday attendees would be increased, and anyone in contact with an infected case may need to quarantine for 14-days – this could include participants, depending on where the person testing positive moved during raceday.

 

Prior to arrival at the racecourse:

Q.        What do all owners need to do before they arrive at the racecourse?

A.        

Step 1: 

  • Upon entry of your horse a confirmation email will be sent by the racecourse outlining the PASS weblink to register the nominated names who will be attending the racecourse.
  • Please check your spam / junk mail filter in case the email has gone into these areas.

Step 2: 

  • Once your horse has been declared a further confirmation of declaration email will be sent by the course along with the PASS link https://www.rcapass.com/, providing another opportunity to register the nominated names who will be attending the racecourse. 
  • This email will be after 2pm on the day of declaration.        
  • For any PASS queries please contact the PASS helpdesk on 01933 270333 or by email pass@weatherbys.co.uk
  • Details on using the PASS system can also be found on our PASScard page: https://www.roa.co.uk/raceday/pass.html
  • The RCA has created a simple 6-step guide for owners covering the basic operation of the PASS system. This can be downloaded here.
  •  

Step 3: 

  • Owners will have until 4pm on the day before the race meeting to nominate the attendees. 
  • Please note badges will not be sent in advance and owners will receive wristbands/badges upon arrival at the racecourse.

Step 4

Before arrival, owners are asked to:

A) Complete a short online COVID-19 learning module: 

https://www.roa.co.uk/raceday/covid19/return/elearning.html

  • Please watch the videos, fill in the online form, and confirm that you have understood the information provided
  • If you have any problems with the learning, please contact the ROA
  • You will receive a confirmation email when you have completed the learning, but you are not required to present this on arrival at the racecourse
  • This only needs to be completed once – before your first visit to the racecourse

B ) Assess your own health using the personal health assessment questions: 

https://www.roa.co.uk/raceday/covid19/return/health-questionnaire.html

  • Please do this before each visit to the racecourse, to help minimise the risk for you and other owners

C) Familiarise yourself with the guidance for owners attending a behind closed door race meeting below including the Owners’ Code

  • This is updated regularly and provides important information to help support you in preparing for and attending the racecourse, so please read this short document before each racecourse visit
  • All owners attending a race meeting are asked to adhere to the Owners’ Code and should, therefore, understand what it requires.

Q.        How do I register that I will be attending on raceday?

A.         As above Step 4 to register your attendees, please log into PASS https://www.rcapass.com/ and submit the names of the individuals who will attend the racecourse. As explained above, all names must be submitted by 4pm the day before the fixture. Changes after that time will not be possible.

Q.        What if I am a member of a syndicate?

A.         For syndicates and racing clubs, it will be the responsibility of the syndicator/club manager to submit the names of those individuals attending the fixture. It is recommended that the syndicator attends as one of the allocated persons to help ensure the remaining syndicate members are kept updated. For more information on filming at racecourses please refer to: https://www.roa.co.uk/raceday/racing.html

Q.        How do I access the PASS system?

A.         Please visit https://www.rcapass.com or contact the PASS Helpdesk on 01933 270333.

Q.        I am an international owner without access to PASS, how do I register my attendance?

A.         Internationally based owners who are not registered in the UK, should contact the racecourse directly to register attendance. This should be completed by 4pm the day before the fixture. For Racing Managers who require assistance registering attendance on behalf of owners please contact the PASS helpdesk.

Q.        How many badges can I get?

A.         The number of owners (or representatives) per horse that can attend will be determined by individual racecourses and will be based upon the capacity of their Amber Zone.

Racecourses in Tier 1 and 2 are expected to provide a minimum of four badges per horse, while racecourses in Tier 3 are likely to provide only up to a maximum of four per horse.

Q.         Can children attend the racecourse?

A.         Children can attend as one of the two nominated partners if pre-registered to attend.  All children attending will undergo the entry screening process as standard.  

Q.        I’ve got an entry/declared runner, but I haven’t received an email?

A.         Please contact the PASS Helpdesk on 01933 270333 and the team can assist you further.

Q.        What is the Owners’ Code?

A.         All owners attending any fixture will be asked to adhere to the Owners’ Code (accessible under Owners’ Raceday Experience). The Code is for your safety and the safety of others and all owners must ensure they observe its terms while on the racecourse.

Arrival at the racecourse:

Q.        What do I need to bring with me on raceday?

A.         Please make sure you arrive at the racecourse with your:

  • A face covering to be worn at all times on course. More information here.
  • Photographic ID (a copy on your phone is acceptable) – you will require this to gain entry to the racecourse.
  • Your RCA PASScard - if you have been allocated one as a registered owner.

You may also wish to consider bringing your own alcohol-based hand sanitiser.

Q.        What will happen if I arrive and my name is not on the list?

A.         The racecourse staff will be able to assist you on the day, however, please be prepared to assist the team by stepping away from the designated entrance to enable other owners to continue safely whilst the team and yourselves resolve the matter.  You may be required to contact the PASS Helpdesk on 01933 270333 to enable your details to be updated to the raceday list.

Q.        What if my horse is a non-runner on the day?

A.         Only owners who have registered their attendance using the RCA’s PASS system should travel to the racecourse. If a horse is declared a non-runner the attached owners should also not attend the fixture.

Q.        What will happen when I arrive at the racecourse?

A.       Owners are asked to make their way to the Amber Zone entrance, which will be clearly signposted and should then follow the below steps Unless mandated locally, only owners arriving at a racecourse in Tier 3 will be required to complete all three steps; for racecourses in Tier 1 or 2, owners will only be asked for their details and to produce ID.

Step1: On arrival at the racecourse you will be asked for your details and valid ID.

Step2: You will be asked a series of three questions relating to your current health on the day

Step3: A temperature check will be taken. Your temperature will be taken twice in quick succession, with the lower reading recorded.

Q.        What will happen if I fail the temperature check when I arrive?

A.         Your temperature will be taken twice in quick succession, with the lower reading recorded. If on both occasions this temperature exceeds 37.8°C, owners will not be granted access to the racecourse and will be advised to travel home.

            Owners are reminded that if any member of the same vehicle fails to clear the entry screening process all those travelling together will be denied entry onto the racecourse.

Q.        I failed my temperature test when I arrived at the racecourse and couldn’t attend – when can I next visit a racecourse with a declared runner?

A.         Any individual that fails the on-course screening will be required to either:

provide evidence of a negative Covid-19 test, which can be booked on the NHS website.

or complete a minimum of 7 days of isolation depending on advice received from NHS.

On the racecourse:

Q.        Will there be food and drink available on the day?

A.         Racecourses will be permitted to offer food and beverage for owners in line with UK Government guidance for restaurants, pubs and bars, and as such the provision will vary based upon the tier in which the racecourse is located.

The option of food and beverage will also be subject to local risk assessments and owners should note that Government guidance may differ between England, Wales and Scotland which could affect this provision.

Q.        Does the rule of six apply on the racecourse?

A.         Yes. Owners must adhere to the Rule of 6, and all other relevant government guidance, at all racecourses and must not socialise with anyone they do not live with or who is not in their support bubble when indoors.

Q.        Will there be presentations on the racecourse?

A.         While it may not be possible to implement the previous winning connections procedures, where space permits, racecourses in Tier 1 and 2 are able to create a space within the Amber Zone for post-race celebration and presentations to maintain some elements of the raceday pre-pandemic. Presentations are not permitted in Tier 3.

Q         Can racecourses send owners a winning memento?

A          While there remain challenges with making presentations on course, racecourses can send winning owners a memento following a fixture.

Q.        How long can I stay on the course after my horse has run?

A.        There are no restrictions around the length of time owners can spend on the racecourse.

Q.        Do I have to wear a face covering?

A.         Yes, face coverings must be worn at all times on the racecourse, unless specific exemptions apply (more details here). The use of face coverings provides an additional layer of protection which, alongside social distancing, frequent handwashing and other infection control measures, helps minimise the risk of transmission on the racecourse and safeguards the Racing industry from the virus.

Leaving the racecourse:

Q.        Do I have to leave the racecourse after my horse has raced?

A.         There are no restrictions around departure times.

Q.        Who do I call if I have a query?

A.         If owners have any questions about PASS, they should contact the PASS Helpdesk on 01933 270333 (open Monday to Friday 9am-5pn and 11am-2pm Saturday and Sunday) and for all other queries should contact the ROA on 01183 385680.

We thank you for your assistance in advance by supporting the measures in place.  As you will appreciate this is an evolving landscape and hopefully as cases continue to fall, we can look forward to a more integrated raceday experience, which we would like to achieve at the earliest opportunity.  To assist us with developing our protocols and support please do ensure any feedback following your return to racing is provided by email to the ROA info@roa.co.uk.

 


Protocols - Under Tiered system

 

Returning to the racecourse – a guide for owners attending an elite sporting competition

Published: June 2020 Last updated: December 2020

Contents

Section A: General guidance................................................................................................... 2

  1. Overview [UPDATED]...................................................................................................... 2
  2. Government guidance and local restrictions [UPDATED].................................................. 3
  3. Medical explanatory note – screening, social distancing, and face coverings [UPDATED] 4 4. Owners’ responsibilities [UPDATED]..................................................................................................... 4

Section B: Prior to arrival at the racecourse........................................................................... 5

  1. Registering to attend a race meeting [UPDATED]............................................................. 5
  2. Online COVID-19 learning module [UPDATED]................................................................ 5
  3. Personal health assessment [UPDATED]......................................................................... 6
  4. What to bring................................................................................................................... 6
  5. Travelling to the racecourse [UPDATED].......................................................................... 7

Section C: Arrival at the racecourse........................................................................................ 7

  1. Attendance list.............................................................................................................. 7
  2. Entry screening [UPDATED]......................................................................................... 7

Section D: On the racecourse.................................................................................................. 8

  1. The Amber Zones [UPDATED]..................................................................................... 8
  2. Briefing areas [UPDATED]............................................................................................ 8
  3. Food & Beverage [UPDATED]...................................................................................... 8
  4. Face coverings............................................................................................................. 9
  5. Betting facilities............................................................................................................. 9

Section E: Leaving the racecourse.......................................................................................... 9

  1. Departure process........................................................................................................ 9

 

 

 

Version

Date of revision

Details of amendments (by section)

Version 1

29 June

 

Version 2

2 July

1, 2 (a), 13, 16

Version 3

9 July

2 (b), 5, 6, 10

Version 4

28 July

1, 2 (b), 5, 7, 12, 15, 16, 18

Version 5

17 August

1, 5, 17

Version 6

11 September

1, 5, 12, 13, 17

Version 7

26 October

1, 2, 6, 13, 17

Version 8

3 December

1, 2 (a), 3, 4 (b), 5, 6, 7, 9, 11, 12, 13, 14

 

 

Section A: General guidance

 

    1. Overview [UPDATED]

This document outlines the protocols that must be followed by all owners attending race meetings both behind closed door and where spectators are permitted, to help safeguard the health and wellbeing of all attendees. Where ‘owner’ is used throughout this document, it refers to both owners and their guests or representative.

To minimise risk for owners and prioritise the safety and wellbeing of all attendees, the following measures will be in place until further notice:

  • The number of owners (or representatives) per horse that can attend will be determined by individual racecourses and this will be based upon the capacity of their Amber Zone. At fixtures where spectators are permitted, the Amber Zone will be a mixed zone comprised of both owners and spectators, with specific areas/facilities reserved for owners only (including debrief areas).
  • Pre-registration by the agreed deadline is essential. This process will be administered by the RCA’s Privilege Access Swipe System (PASS) (or via direct contact for racecourses without PASS) and only confirmed attendees will be granted access to the racecourse. Owners will be emailed automatically with details of how to register once their horse is entered to run.
  • All owners attending a fixture are asked to sign up to the Owners’ Code and should complete the owner health screening process to ensure access to meetings in all tiers. This includes an online learning module and personally administered health assessment to be completed in advance of raceday.
  • For owners attending a fixture in Tier 3, the owner health screening process will also include health questions and a temperature check on arrival at the racecourse. For owners attending a fixture in Tier 1 or 2, this will not be required unless mandated locally.
  • All owners will be asked to provide their contact details to support NHS Test and Trace requirements and British racing’s contact tracing system.
  • Owners have access to the ‘Amber Zones’, which are physically separated from the ‘Green Zone’ used by raceday workers (trainers, stable staff, jockeys, officials, media etc.) by at least two metres. For infection control purposes, crossing between the zones is restricted to essential racecourse (e.g. medical) staff only. Owners must remain in the Amber Zone, but briefing areas enable owners to speak to trainers and jockeys in line with the protocols.
  • Face coverings must be worn at all times, unless specific exemptions apply.

 

All owners attending a race meeting must ensure that they have read and understood this document, together with the relevant sections of the British Horseracing Authority’s (BHA) Guidelines and Operating Procedures on COVID-19 for participants. Owners should also familiarise themselves with current government advice on COVID-19 (see 2, below).

This owner-specific document falls under the BHA guidelines and operating procedures. Unless otherwise stated below, the wider industry protocols take precedence.

This document will be updated periodically, in line with changes to government guidance around COVID-19 and the return of sport.

 
  • For information on the return of owners, please contact the ROA on 01183 385680 or via: info@roa.co.uk. The ROA is contactable 9am-5pm Monday to Friday.
  • For specific questions about the RCA’s PASS please contact the PASS Helpdesk on 01933 270333 or via pass@weatherbys.co.uk. The PASS helpdesk is contactable 9am- 5pm Monday to Friday and 11am-2pm on Saturdays and Sundays.
  • For more information on the arrangements for owners, the RCA Racecourse Guidance can be access here.

 

    1. Government guidance and local restrictions [UPDATED]
  1. General guidance

This document has been developed in line with the latest government guidance, and all owners must ensure they have read and are familiar with basic public health advice on COVID-19 before attending the racecourse.

With respect to owners accessing racecourses located in Tier 3, or travelling from Tier 3 to access another racecourse, the UK Government has agreed that owners, as investors in racing businesses, must comply with the these protocols and national guidance, and satisfy themselves that their travel to, and attendance at, race meetings is legitimately linked to their business involvement in British racing i.e. they are there for work purposes.

All attendees should follow government guidelines and racing’s protocols to protect their own safety and local communities. Government guidance in England, Scotland and Wales may vary at any time, so attendees should be aware of any differences.

 

Before registering for, or travelling to attend, a race meeting owners should check the government restrictions in their local area and follow the guidance provided.

All racecourses remain subject to local authority clearance and if a racecourse is unable to accommodate owners, or has additional screening requirements, you will be notified in advance. In the case of a local lockdown being imposed on an area in which a racecourse is located, it may be necessary to minimise the number of individuals on course to reduce risk of transmission and manage infection control.

 

  1. Guidance for the safe return of spectators and sporting competition behind closed doors

In addition to guidance on domestic sporting competition behind closed doors, the UK Government has also published specific guidance around the safe return of spectators which sets the minimum standards that sport is required to meet if spectators are to be allowed to attend an elite sporting competition.

This guidance underpins the protocols, entry requirements and screening processes defined in this document and British racing’s guidelines and operating procedures for COVID-19 participants.

 

 

    1. Medical explanatory note – screening, social distancing, and face coverings [UPDATED]

As part of British racing’s commitment to return safely in line with the government guidance outlined above, screening, developed in consultation with government and public health officials, to ensure owners can continue to access all racecourses are in place to safeguard their health and wellbeing.

Racing is a predominantly rural sport, which takes place in outdoor locations where the risk of virus transmission is recognised to be lower. It is also a non-contact sport, which enables social distancing at two metres to be delivered more consistently that other sports.

In the early stages of resumption, the number of attendees at the racecourse was kept to an absolute minimum, to mitigate risk even further. However, as the number of people on the racecourse increases, the ability to maintain social distancing is diminished and the likelihood of attendees who are not trainers, stable staff or jockeys being from more urban areas where COVID-19 cases have been higher, is increased.

To reduce the potential of an interruption to racing because of a case of COVID-19 causing quarantine of racecourse contacts, the decision has been made to:

  • physically separate owners coming onto a racecourse from other raceday workers by using a zoning approach;
  • require all owners to undergo a health screening process, which comprises an online learning module and personal health assessment prior to raceday, and (in Tier 3) entry screening (health questions and temperature checks) on arrival at the racecourse;
  • require all owners to wear face coverings at all times while at the racecourse. This is an additional layer of protection, which must be followed alongside other infection control measures like social distancing and frequent handwashing (see 17 below)

This approach, supported by government, also means that there would be currently no need to revise other elements of the screening process such as by introducing laboratory testing for all racecourse attendees.

 

 

    1. Owners’ responsibilities [UPDATED]
  1. COVID-19 Rules

Owners should be aware the BHA has made a number of changes to the Rules of Racing to cover the new and revised protocols in place following resumption. All owners entering a racecourse should be aware of the COVID-19 specific requirements that sit within the Rules of Racing and which are outlined here.

Please also be aware that by attending a racecourse, owners acknowledge and agree that notwithstanding the risk mitigation strategies employed by the BHA and other industry bodies in accordance with Government guidance, it is impossible to eliminate all risk and there remains the potential for unintended transmission of COVID-19 between attendees.

All attendees must play their part in minimising the risk to themselves and others by complying with these guidelines, racecourse terms and conditions of entry, and the COVID-19 requirements as set out in the Rules of Racing.

  1. Owners’ Code

All owners attending any fixture will be asked to sign up to the Owners’ Code. The Code is for your safety and the safety of others and all owners must ensure they observe its terms while on the racecourse.

 

 

Section B: Prior to arrival at the racecourse

 

    1. Registering to attend a race meeting [UPDATED]

The number of owners (or representatives) per horse that can attend will be determined by individual racecourses based upon the capacity of their Amber Zone.

Pre-registration by the agreed deadline is essential, and anyone not registered to attend will not be granted access.

Only owners with horses racing that day – either individually owned or through a syndicate – are permitted to attend. Owners may not pass their unused badges to owners without horses competing that day or to other racegoers.

Owners planning to attend to watch their horse(s) run must register their attendance using the RCA’s Privilege Access Swipe System (PASS) – an existing system which manages the complimentary access into racecourses for owners.

This should be completed as early as possible in advance of the race meeting. The deadline to register to attend is 4pm the day before the fixture.

Once a horse is entered to run, registered owners will receive a confirmation email inviting them to register those who will be attending the race meeting.

To register your attendees, please log into PASS (https://www.rcapass.com/) and submit the names of the individuals who will attend the racecourse. As explained above, all names must be submitted by 4pm the day before the fixture. Changes after that time will not be possible.

  • Owners with a runner at Cheltenham, Kelso or Hexham will be contacted directly regarding their arrangements as these courses do not use PASS and badges cannot be requested through the system.

For the avoidance of doubt, for Syndicates and Racing Clubs, it will be the responsibility of the Syndicator/Club Manager to submit the names of those individuals attending the fixture. In all other instances it will be the responsibility of the owner, and any requests for badges by a third party (e.g. your trainer) will not be accepted.

Internationally based owners who are not registered in the UK, should contact the racecourse directly to register attendance. This should be completed 4pm the day before the fixture. For Racing Managers who require assistance registering attendance on behalf of owners please contact the PASS helpdesk.

Children can attend as one of the owners/representatives if pre-registered. All children attending will undergo any relevant entry screening process as standard.

If you have reduced mobility or a disability of any kind and require additional assistance on raceday, please notify the racecourse directly once you have registered your attendance through PASS, and they will assist you further.

Please note that if a horse is declared a non-runner, the owner should not attend the fixture.

For assistance with the PASS system, please contact the PASS helpdesk on 01933 270333 or by email: pass@weatherbys.co.uk.

 

 

    1. Online COVID-19 learning module [UPDATED]

To allow access to racecourses in every tier, all owners (and guests) attending a fixture should complete an owner-specific online COVID-19 learning module prior to raceday

 

 

This will ensure owners have a baseline understanding of COVID-19, social distancing, and hand and respiratory hygiene, to help keep you and other safe on the racecourse.

The online learning can be accessed here. Please watch the videos and complete the online form, confirming that you have understood the information provided.

The online module only needs to be completed once (before your first racecourse attendance) and owners do not need to produce proof of completion on arrival at the racecourse.

Please note that owners who have already taken the Racing2Learn education module do not need to complete this online COVID-19 learning module.

For support, please contact the ROA on 01183 385680 or via: info@roa.co.uk. The ROA is contactable 9am-5pm Monday to Friday.

 

 

    1. Personal health assessment [UPDATED]

To minimise risk for yourself and others, we ask that all owners (and guests) attending a fixture assess their own heath ahead of attending

 

To do this, owners should ask themselves five questions:

 

  1. Are you in a vulnerable person category, as defined by NHS guidance?

If yes, please consider carefully whether you should attend a race-meeting. If you need further advice, please contact your GP.

  1. Do you have a fever, cough, and/or a loss of sense of smell or taste? These are symptoms of COVID-19 infection.

If yes, you cannot attend a racecourse until you have contacted NHS 111 and completed any testing or quarantine period.

  1. Have you been contacted by NHS Test and Treat within the last 14 days and advised to self-isolate?

If yes, you cannot attend a racecourse until you have contacted NHS 111 and completed any testing or quarantine period.

  1. Have you travelled from a country not on the UK Government exempt list in the last 14 days?

If yes, you cannot attend a racecourse until you have completed 14 days quarantine from the date of your return to the UK unless in a specified exempt job.

  1. In the past 14 days have you had contact with any laboratory-confirmed COVID-19 patients when you were NOT wearing the appropriate PPE or has any member of your household had symptoms of COVID-19?

If yes, you cannot attend a racecourse until you have contacted NHS 111 and completed any testing or quarantine period.

Owners are not required to submit their responses but must answer the questions truthfully and stay away from all racecourses if required.

 

 

    1. What to bring

Please make sure you arrive at the racecourse with your:

 
  • A face covering (See 17 below)
  • Photographic ID (a copy on your phone is acceptable) – you will require this to gain entry to the racecourse.
  • Your RCA PASS card - if you have been allocated one as a registered owner. You may also wish to consider bringing your own alcohol-based hand sanitiser.

 

    1. Travelling to the racecourse [UPDATED]

Where possible, owners should travel to, and arrive at, the racecourse alone or in household bubbles and follow government guidance. If, on arrival, one person does not pass the any screening checks, everyone in the vehicle will be requested to leave the site. This is to help protect the health and wellbeing of other raceday attendees.

We also ask that owners and trainers do not travel to the racecourse in the same vehicle, as they will be entering different infection control zones on arrival at the racecourse. We know that the more interactions between different people from different households (and particularly from different areas of the country), the greater the risk of transmitting the virus.

By travelling separately, owners and trainers can reduce the risk of infection in their respective racecourse zones.

 

Section C: Arrival at the racecourse

 

    1. Attendance list

Only owners who have registered their attendance using the RCA’s PASS should travel to the racecourse. The deadline to register to attend is 4pm the day before the fixture.

Owners who are not registered to attend will not be granted access to the racecourse and should not attend the fixture. If a horse is declared a non-runner the attached owners should also not attend the fixture.

Please note that all owners badge schemes are suspended at present and all attendees must be attached to a runner.

 

 

    1. Entry screening [UPDATED]

Owners are asked to make their way to the Amber Zone entrance, which will be clearly signposted. This will be staffed from one hour before the first race, unless advised otherwise by the individual racecourse, so no entry will be permitted before this time.

On arrival, all owners will be asked to provide photo ID as proof of identity.

At all racecourses in a Tier 3 area, owners will then be asked three further questions about their current health. This will be followed by a temperature check. Your temperature will be taken twice in quick succession. If on both occasions this temperature exceeds 37.8°C, owners will not be granted access to the racecourse and will be advised to travel home.

Any individual that fails the on-course screening will be required to either:

  • provide evidence of a negative COVID-19 test, which can be booked on the NHS website.
 
  • or complete a minimum of 10 days of isolation depending on advice received from NHS Test and Trace before re-admittance to a racecourse. For more information please contact the ROA on 01183 385680 or via: info@roa.co.uk.

Owners are reminded that if any member of the same vehicle fails to clear the entry screening process all those travelling together will be denied entry onto the racecourse. Individuals will be re-admitted to the racecourse once the individual with the raised temperature has either had a negative test or if positive all contacts have followed the advice received from NHS Test and Trace.

On successful completion of the entry screening process, owners will be able to gain access to the racecourse and will be provided appropriate accreditation.

All owners and their guests will be asked to provide their contact details on arrival at the racecourse, to support NHS Test and Trace requirements and British racing’s reporting and contact tracing system.

For more information about the PASS data protection policy and how your information will be managed, please visit https://www.rcapass.com

 

 

Section D: On the racecourse

 

    1. The Amber Zones [UPDATED]

To mitigate the risk of the transmitting COVID-19, owners on course will have access to a dedicated Amber Zone, which will be separated from raceday workers (trainers, stable staff, jockeys, officials, media etc.). For infection control purposes, crossing between the zones is restricted to essential racecourse (e.g. medical) staff only.

At racecourses where spectators are permitted to attend, the Amber Zone will be accessible to both owners and spectators. At racecourses where spectators are not permitted to attend, the Amber Zone will be for owners only.

The Amber Zones may consist of both outside and indoor space and will include access to toilets. It will not allow access to the parade ring, the Winners’ Enclosure, or winning connections.

At all points on the racecourse, irrespective of whether inside or outside, owners should ensure they adhere to government guidance and strict social distancing measures.

 

    1. Briefing areas [UPDATED]

Where possible, racecourses have established briefing areas, where owners will have the opportunity to speak to their trainers and / or jockeys before and after the race, while continuing to maintain social distancing and adhering to other infection control measures. Briefing areas will not be accessible to spectators.

Provision may vary depending on the racecourse, and owners will be advised as to how the briefing area will operate on arrival at the fixture.

    1. Food & Beverage [UPDATED]

Racecourses will be permitted to offer food and beverage for owners in line with UK Government guidance for restaurants, pubs and bars, and as such the provision will vary based upon the tier in which the racecourse is located.

The option of food and beverage will also be subject to local risk assessments and owners should note that Government guidance may differ between England, Wales and Scotland which could affect this provision.

 

    1. Face coverings

Face coverings (i.e. “non-medical” face coverings) should be worn at all times, other than when specific exemptions apply (see below)

The mandatory use of face coverings adds an additional layer of protection for everyone on the racecourse – further reducing the risk of transmitting COVID-19. Used alongside other essential measures like frequent handwashing and strict social distancing, face coverings can help racing reduce our risk of transmission and safeguard our industry from the virus.

Face coverings should be worn in all indoor and outdoor areas of the Owner Zone, from the point of arrival at the racecourse and throughout the day until departure, apart from where specific exemptions apply.

When you don’t need to wear a face covering

For most people, face coverings can be worn throughout the day and only removed in certain scenarios. Situations where face coverings do not need to be worn include:

  • Eating or drinking
  • Taking medication
  • If asked to remove your face covering for ID checks or to receive medical treatment

There may also be circumstances where attendees are not able to wear a face covering and are exempt from doing so e.g. due to physical or mental health reasons or disability.

 

    1. Betting facilities

Owners will have access betting facilities at racecourses, via both pool operators and on course bookmakers. Owners are asked to bet with a debit card where possible.

 

Section E: Leaving the racecourse

 

    1. Departure process

Most racecourses will have one-way systems in place, so owners can return to their vehicle without crossing paths with others and hand hygiene stations will be provided on exit.

Upon leaving the racecourse, accreditation (such as owners’ badges) for the raceday should be removed by the owner and disposed of by racecourse staff.

Filming at Racecourses

RMG (Racing TV courses) have relaxed their rules on filming at their courses, and representatives on course can now film, as long as the content is not streamed on social media. 

Filming is also allowed to take place on Sky Sports Racing tracks.

Filming can include speaking to the jockey before and after the race, but cannot include video footage of the race itself.

Those on course are reminded that as well as Facetime being available, WhatsApp have a live video service where multiple people can be on the same call at the same time. Other Apps and Websites which can be used are Zoom, Microsoft Teams, Houseparty and Google Meet.

If you cannot chat live, here are some handy hints for those filming on course:

  • Film Full High Definition (1080) Set the recording quality to 1080 pixels, also known as Full High Definition. On your phone camera, look for option labelled FHD or 1080.
  • Landscape Camera – make sure your phone is on its side.
  • Good audio quality will make a big difference to the viewer.   Try to use the microphone around 8 inches from the subject speaking.  That’s similar to the tip of thumb to tip of little finger if you spread your hand wide.
  • To get the best sound, speak slowly and clearly. Try and avoid filming in windy areas if possible.
  • When recording outside, the subject’s back should be in the direction of the wind to protect the microphone against the wind.
  • Turning on Airplane mode may help cut out background noise.

 

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Downloadable Fixture Lists

Click here for the latest Fixture listings for you to print out

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Owners - returning to the racecourse

Guide * Q&A * Personal Health Assessment * eLearning module