Going racing with a runner

The announcement of the end of racing ‘behind closed doors’ on Monday 17 May marks a significant step in the return to a more traditional racecourse experience.

On most courses, the designated Green Zone will be limited to key indoor working areas only, such as the weighing room, where existing infection control measures will remain in place. The parade ring and stables will be separated from the Green Zone.

This will give owners access to the parade ring to see their horse and speak to their trainer and jockey. To ensure this is a safe and managed environment:

  • As personnel from different zones will mix, and there is a greater risk of close contact in the parade ring, racecourses will be required to limit numbers entering the area.
  • The ability of racecourses to implement the new measures in full will be determined by their size and layout, with some required to take a more phased approach.
  • Face coverings will be mandatory in the parade ring areas and indoors – in line with government guidance – but not elsewhere on course.
  • Social distancing will continue to apply, as required by Government guidelines. 
  • Owners are required to stand at least 2m away from jockeys, and are requested not to shake their hands.
  • Specific arrangements also remain subject to approval from individual local authorities, which license sporting and hospitality events and may impose local variations.
  • All food and drink must be consumed in a seated area. Unfortunately, current licencing legislation does not permit food and drink to be consumed whilst standing/moving around the course.
  • These changes will start to be introduced at courses in England initially, with British racing seeking to have the same rules applied in Scotland and Wales.

Racing’s leaders and the ROA very much appreciate the commitment shown by owners over the past year when their attendance and experience at racecourses has been restricted by the pandemic, alongside the efforts made by participants and officials to observe on-course Covid protocols.

BADGE ALLOCATION

As explained above, each racecourse will have their own policy on the allocation of entry badges and paddock accreditation based on Local Authority edicts and the configuration of the course lay out. Where possible, we have collated details of what each course expects to be able to provide. Please refer to your letter upon entry and declaration for the latest and most up to date details.

How many badges can I have per runner?

All racecourses will make every effort to supply this number of badges, but paddock access is dependent on field size in the race your horse is in. 

Racecourse Number of entry badges Number of paddock badges  Notes
Aintree 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Ascot 6 6  
Ayr 4 4  
Bangor

6 lunches also available

depends on field size

Parade Ring:

Races with 6 or fewer runners – 6 owners permitted
Races with 7-10 runners – 4 owners permitted
Races with 11 or more – 2 owners permitted

Bath 6 6

Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence

Beverley 6 6  
Brighton 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Carlisle 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Cartmel 6 2  
Catterick      
Chelmsford City 4 depends on field size  Allocation of 6 for syndicates possible if capacity allows. Contact racecourse pre-raceday
Cheltenham 6 minimum of 4

This course does not use PASS.
Owners with runners will be contacted directly regarding their arrangements.

Chepstow 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Chester

6

6 lunches also available

depends on field size  
Doncaster 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Epsom 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Exeter 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Fakenham

6 for Syndicates

4 for Sole Owners

2 Further restrictions may apply to the paddock with a safety limit of 75 in place
Ffos Las 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Fontwell Park 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Goodwood 6 6 Up to a maximum capacity of 200
Hamilton Park

6 for Syndicates

4 for Sole Owners

Maximum of 4

dependent on field size

 
Haydock Park 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Hereford 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Hexham 6 2 This course does not use PASS.
Owners with runners will be contacted directly regarding their arrangements.
Huntingdon 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Kelso contact racecourse contact racecourse This course does not use PASS.
Owners with runners will be contacted directly regarding their arrangements.
Kempton Park 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Leicester 6 safety limit total of 130 Safety limit of 23 in the Winners Enclosure
Lingfield Park 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Ludlow

6

6

if numbers allow

Capacity in paddock 75.

Reallocation of entry badges for syndicates if required, Contact course

Market Rasen 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Musselburgh contact racecourse contact racecourse  
Newbury 6 Dependant on field sizes  
Newcastle 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Newmarket 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Newton Abbot 3 Dependant on field sizes

2-5 runners:  4 Owners per horse in paddock
5-8 runners:  3 Owners in paddock
9-12 runners: 2 Owners in paddock
13 plus runners: 1 Owner in paddock

Nottingham 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Perth contact racecourse contact racecourse  
Plumpton - - Next meeting in September and badges will be aligned to requirements at that time
Pontefract 6 6 (for races up to 12 runners)
  • Additional Entry badges are available but, due to indoor capacity restrictions, access to the O&T bar will be controlled.
  • Winners Enclosure for the winning horse and up to 6 winning connections
Redcar 6 6  No reallocation of unused badges due to reworked owners areas, but it's hoped this will be resolved soon
Ripon 6

2–12 runners: 6 
13–16 Runners: 5 
17–20 Runners: 4 

Parade ring capacity of 80
Salisbury      
Sandown Park 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Sedgefield 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Southwell 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Stratford 6 - speak to course if requiring more. depends on field size

Additional badges are charged at £15

Safety limited for the parade ring is 126

Taunton      
Thirsk 6

depends on field size

Subject to availability, there is a further option to purchase up to x14 discounted Public Enclosure entry tickets per runner 

 
Uttoxeter 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Warwick 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Wetherby      
Wincanton 6 minimum of 4 4 Owners in the winner's enclosure. 
Owners are not permitted within the pre-parade ring
Windsor 6 6

Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence

Wolverhampton 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Worcester 6 6 Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence
Yarmouth 6 6

Additional entry badges for syndicates may be available through a new scheme being trialed
For further information please refer to your declaration correspondence

York 6 6  

Full details for each track can be found on the Owners Guide to Racecourses here.

If you want more information on specific racecourses, including contact details, latest news and how to watch the racing, visit the Owners Guide to Racecourses page.

SOLE OWNERS, PARTNERSHIPS AND SYNDICATE MANAGERS

 

How to reserve your tickets when you have a runner:

Prior to your horse being entered:

  • Ensure your email address is up to date at Racing Admin and PASS websites.

Upon Entry:

  • A confirmation email will be sent by the racecourse outlining the PASS weblink to register the nominated names who will be attending the racecourse. 
  • In the case of horses owned by a racing syndicate or racing club, these emails will be sent to the syndicate manager or racing club manager.
  • Please check your spam / junk mail filter in case the email has gone into these areas.
  • For more information on how to use PASS or to set yourself up on the PASS system please refer to the How to use PASS section below. The RCA have produced a number of "How To" videos which will guide you through the PASS process and website. 

Upon Declaration:

  • Once your horse has been declared a further confirmation of declaration email will be sent by the course along with the PASS link providing another opportunity to register the nominated names who will be attending the racecourse. 
  • This email will be after 2pm on the day of declaration.     
  • Owners will have until 4pm on the day before the race meeting to nominate the attendees names.  
  • For any PASS queries please contact the PASS helpdesk on 01933 270333 or by email pass@weatherbys.co.uk Please note that the PASS Helpdesk is available 9am-5pm Monday to Friday and 1pm – 4pm at the weekend.
  • If you have reduced mobility or a disability of any kind and require additional assistance on raceday, please notify the racecourse directly once you have registered your attendance through PASS, and they will assist you further.

Before you set out:

  • Assess your own health using the Personal Health Assessment Questions before you travel. These can be found in the Industry Guides section below.
  • Familiarise yourself with the latest Industry Protocols (below)
  • Make sure you have a Face Mask and photo ID with you

 

SYNDICATE MEMBERS

 

How to reserve your tickets when you have a runner:

If you have a runner and are part of a syndicate, your badges will need to be organised by your Syndicate Manager through the PASS system. If you are not the Syndicate Manager you will not have access to the PASS system.

Your Syndicate Manager will have been sent an email from PASS after 2pm on the day of declaration. They will need to log your intention to attend with PASS online and will be required to add an email and/or mobile number to ensure you receive a print at home guest pass.  This information may also be used by the racecourse for Test and Trace purposes. 

You will then be sent an online ticket confirmation for the meeting to your email address.

All you need to do directly is:

  • Assess your own health using the Personal Health Assessment Questions before you travel. These can be found in the Industry Guides section below.
  • Familiarise yourself with the latest Industry Protocols (below)
  • Make sure you have a Face Mask and photo ID with you

 

INDUSTRY GUIDES:

For all further information and access to the FAQ’s please see below:

Protocols - post May 17

These can be read either on a PDF or on the BHA website: 

Protocols from 17 May

 

BHA website - Protocols from 17 May

 

Protocol Changes - FAQs

COVID-19 Protocol changes from 17 May 2021

Frequently Asked Questions

 

Why do we will still need to be using BCD protocols?

 

The changes coming into effect from 17 May are an interim step before the removal of limits on racegoers and mandatory restrictions on racecourses, which we hope should follow on 21 June.

The Government has made clear it is taking a cautious approach and events will be monitored carefully by local and national public health authorities. What they see may inform their decisions about what happens after 21 June.

The Government produced guidelines for events with spectators last year, and sporting event organisers are required to follow these from 17 May. The guidelines recognise that at sporting events, competitors and support staff may not be able to maintain social distancing and so specific measures are required to manage the risk of infection being spread.

Handling horses during a race-meeting does, at times, require jockeys, staff and others to come withing two metres of one another so racing has had to find its own ways to reduce the risks.

Other sports have introduced compulsory testing for their players and coaches and in some cases a ‘bubble’ which they cannot leave during the competition. As racing takes place outdoors and is generally lower risk, compulsory testing has not been required. Our alternative was to create the ‘green zone’ for participants, including jockeys, trainers, racing staff and officials. All entrants have been required to carry out screening, maintain social distancing, and wear face coverings, except in certain situations.

This approach has been very successful, with no evidence that COVID has spread at meetings where these protocols have been followed. Because of this approach, national and local authorities have been  willing to allow owners to attend race meetings behind closed doors, provided they did not enter the green zone and increase the risk to participants and themselves. 

From May 17th, the authorities are prepared to allow owners to enter the parade ring, but they are still concerned about the risk of infection spreading, including new variants of COVID . As a result, the guidelines dictate that social distancing and other protective measures must be maintained in this interim period. Government and its advisors are considering how and when the measures will be removed, from 21 June at the earliest. 

 

Why do racecourses still need a Green Zone restricting access to certain areas?

 

The risk to participants has diminished due to the vaccination programme and the reduction in the number of COVID cases and deaths. The prevalence of COVID is lower and so it is less likely that someone who is COVID-positive attends a meeting which could lead to the infection spreading.

However, the risk remains higher in indoor areas where some participants spend significant periods of time and where many of those present may currently be unvaccinated.

Moreover, due to the legal requirement to self-isolate after close contact with a positive case, there is a risk that a number of jockeys, valets and officials with critical roles in running meetings, could be required to self-isolate for 10 days in the event of a positive case of a Green Zone attendee.

To protect their health and their livelihoods (and align with national guidelines), the Green Zone protocols, including the screening process, will stay in place from 17 May.

 

Why do some racing staff no longer need to be in the Green Zone?

 

Trainers and racing staff are only required to use the indoors areas within the Green Zone on rare occasions, which will be managed on a case-by-case basis (see below). As a group, they are therefore at a lower risk than jockeys, valets and officials.

This has enabled racecourses to redesignate parade-rings and other areas used by trainers and racing staff as ‘amber’ and, where possible, ease the COVID measures that apply.

It will therefore be possible to admit owners into the parade ring, provided they follow the same COVID measures as trainers and racing staff when in the ring. 

 

Why do we still need social distancing and face coverings in parade and pre-parade rings, saddling and unsaddling areas, and horse walks?

 

Government guidance requires that social distancing continues to apply in workplaces, businesses, and public venues. In addition, the rules on close contact, which are now written into law, require people to self-isolate if they come into close contact with a positive case.

In the event of a positive case amongst someone present in the areas listed above, all those deemed to have been in close contact with that person will be required by NHS Test & Trace to self-isolate. This could affect a number of jockeys, staff, trainers and now owners, and may impact both their health and their livelihood.

Moreover, handling horses can, of course, mean that jockeys, staff and trainers DO need to come within close proximity, increasing the risk that the virus may pass from one person to another. 

By requiring all those in the parade-ring to maintain social distancing – at 2m for Green Zone attendees (i.e., jockeys) and 1m+ for trainers and owners – the risk of people having to self-isolate is significantly reduced.

To further mitigate the risk, all those present in the parade ring are asked to wear face coverings.

 

When will Amber Zone staff be able to go into the Green Zone?

 

If a trainer or a member of racing staff is required to enter the Green Zone, for example, for a Stewards’ Enquiry, they will be contacted by a BHA official, who may escort them into the indoor area, where extra precautions will be in place to minimise close contact and keep everyone safe.

 

Do staff limits still apply?

 

There is no change to the numbers of racing staff permitted to attend in the interim period from 17 May.

 

Why am I still required to meet screening requirements if I’m no longer in the Green Zone?

 

The on-course check-in process will not change for participants signed into the venue using the BHA App, who are required to complete the on-course screening only, which consists of a temperature check and on-site health questions.

This ensures consistency with the current approach and is part of British racing’s managed transition towards 21 June, in line with the cautious approach being taken by government and local and national public health authorities.

Local public health authorities are still concerned about the risk of infection spreading, so maintaining the on-course screening will help provide reassurance and confidence in racing’s continued effort to minimise risk.

 

Why are these requirements different for trainers and owners?

 

Amber Zone attendees are asked to continue checking in through the same systems they have used to date – this ensures continuity and supports British racing’s phased approach to easing restrictions.

Trainers will continue to be checked in via the BHA app, which requires a short entry screening process, and owners through an ID check on arrival.

 

How many owners will be able to go into the parade ring?

 

Each racecourse will publish their capacity limits and the numbers of owners they expect to be able to enter the ring at any one time. These figures will always be a guide, rather than definitive, so that racecourse and BHA officials can manage the situations that may arise with some discretion. 

To help manage the transition between races and avoid any cross-over, unless advised otherwise, owners and trainers will be asked to leave the parade ring as soon as their horse has made its way down to the start.

Will winning connections be able to access the Winners’ Enclosure?

Where possible, yes, but as with parade ring access, this will largely depend on safety and capacity limitations.

Again, to help avoid any cross-over issues between races, winning connections will be asked to leave the area once the presentations have concluded.

What do I do if my question is not answered here?

The BHA has published detailed protocols here [INSERT LINK] which have been updated to include the changes from 17 May. Please review this document to see if it answers your questions.

The BHA Helpdesk is on hand to support participants with the raceday processes, including registration and screening. The helpdesk is staffed from 8am to 5pm Monday-Saturday, and 8am to 4pm on Sundays. On weekdays and Saturdays when there is no evening racing, Sunday opening times will apply.

Owners with specific questions about registering to attend a fixture should contact the racecourse in questions. For specific questions about the RCA’s PASS please contact the PASS Helpdesk on 01933 270333 or via pass@weatherbys.co.uk. The PASS helpdesk is contactable 9am-5pm Monday to Friday.

 

Owners Frequently Asked Questions

YOUR QUESTIONS ANSWERED

Do I have to book in advance?
Yes – whether you are attending the races as an owner with a runner or as a spectator,

  • Owners with a runner should do so via the PASS system – rcapass.com or by calling the PASS helpdesk on 01933 270333. This must be done by 4pm the day before the race.
  • If you do not have a runner at the fixture, but intend to attend as a spectator, please book via the racecourse, either online or by calling the racecourse directly

Why can't I just use my PASS on the day as I have done prior to COVID?

Racecourses are operating a strict “no walk-up” policy, so pre-registration for Owners and spectators is essential. Everyone is required to book in advance for NHS Test and Trace purposes.

Are all courses using PASS?

No. Owners with a runner at Kelso or Hexham will be contacted directly regarding their arrangements as these courses don’t use PASS and badges cannot be requested through the system.

Do I still need to undertake the COVID eLearning module?
No, you no longer have to take the COVID eLearning module

What do I need to bring with me on raceday?
Please make sure you arrive at the racecourse with:

  • A face covering which must be worn in the paddock and indoors

My horse is a non-runner - can I still attend as an owner?

You tickets will be voided if your horse is a non-runner. If you have booked hospitality or still want to attend the meeting please contact the course directly to arrange replacement tickets.

Can I ask for more than my normal allocation of badges?

It may be possible for courses to increase their badge allocation to an owner once the 4pm deadline has passed. Courses will be more aware of how many owners they will be expecting and may be able to reallocate some to other Owners. Please contact the racecourse directly if you require more badges.

Why do I need to wear a facemask in the paddock – it is outside?

Facemasks will be mandatory within the Parade Ring area.  These measures will ensure we continue to protect key raceday personnel, whose absence due to illness or 10-day isolation could impact the ability of the industry to stage fixtures, and enable the return of a more traditional racecourse experience, particularly for owners and trainers.

Why is there a safety limit for going in the parade ring?

Racecourses will calculate a safe capacity for their Parade Ring and in the instances where there is enough space to accommodate Owners (in addition to Green Zone participants and Trainers), Racecourses will issue Parade Ring access accreditation on arrival at the racecourse to Owners It should be noted that in most circumstances the number of owners able to access the Parade Ring will be fewer than the total number of owners in attendance.

As the number of Owners able to access the Parade Ring will vary in line with the number of runners in each race, Parade Ring access accreditation will be race specific and controlled with priority given to Green Zone participants and Trainers.   

All owners who are admitted will be required to exit the Parade Ring ahead of their race.

Will there be winner’s presentations?

Winning connections may be granted access to the Winners’ Enclosure following their race, but  must ensure they vacate once any presentations have been made to enable Owners in the next race to enter the Parade Ring.

Any specific arrangements will be communicated with Owners ahead of their arrival.  If the Parade Ring reaches maximum capacity, no further access will be granted.

 

How to use PASS

How to use the PASS system

To reserve your badges when you have a runner, the RCA have devised the PASS Consierge Service. This allows the racecourse to communicate details of the day with you, helps owners manage their badge allocation and pre-allocate the badges to their guests and allow them to print tickets at home.

For syndicates and partnerships, only the registered owners or nominated partners will have access to the PASS system. Members should contact their syndicate manager for badge allocations.

Owners who have registered with Weatherbys will have received an email from support@rcapass.com inviting them to set up their PASS account.

After you have set up your account, to order your badges each time you have a runner go to www.rcapass.com and use your email address, Member ID (on the front of your PASScard) and your password to log in.

You will then be directed to the "My Fixtures" page. here you will see the fixtures your horse(s) have been declared for. You will see this information from 2pm on the day of declarations.

Select the "More" button next to the relevant fixture name. Here you have the opportunity to enter the names of your chosen guests. Press "Submit" when you have done so. If you enter their email address and phone number the system will automatically send them a print at home ticket. Alternatively, they can pick up their badges upon arrival at the Owners & Trainers desk.

The RCA have produced a number of "How To" videos which will guide you through the PASS process and website. These can be found here:  https://racecourseassociation.co.uk/experiences/owners/

The RCA have produced a fuller guide to using the PASS system. You can read online through our page-turning facility or download the document (8 pages) from this PDF: 

 PASS Help Guide

If you did not receive the initial email to set up your account, or do not have an email registered with Weatherbys, contact the PASS Helpdesk on 01933 270333 or pass@weatherbys.co.uk

Further details on the PASS system can be downloaded here:

 

 PASS Concierge Guide

 

 

If you need assistance in using or setting up your PASS access online, please contact the PASS helpdesk on 01933 270333 or via pass@weatherbys.co.uk. The PASS Helpdesk is available 9am-5pm Monday to Friday and 1pm – 4pm at the weekend.

 

PASScards

The PASScard Consierge scheme is run by the Racecourse Association.

PASScards have been sent to all active registered racehorse owners who were registered pre-COVID. This card has previously acted as your means of admittance when you have a runner. With racecourses now requiring a Test and Trace element to admission, the PASScard is not currently is use and access will only be granted via the pre-booking system outlined above.

Personal Health Assessment Questions

To minimise risk for yourself and other owners, we ask that all owners assess their own health ahead of attending every fixture. To do this, owners should ask themselves five questions:

1. Are you in a vulnerable person category, as defined by NHS guidance?

If yes, please consider carefully whether you should attend a race-meeting. If you need further advice, please contact your GP.

2.Do you have a fever, cough, and/or a loss of sense of smell or taste? These are symptoms of Covid-19 infection.

If yes, you cannot attend a racecourse until you have contacted NHS 111 and completed any testing or quarantine period.

3. Have you been contacted by NHS Test and Treat within the last 10 days and advised to self-isolate?

If yesyou cannot attend a racecourse.

4. Have you travelled from a country not on the UK Government exempt list in the last 14 days?

If yes, you cannot attend a racecourse until you have completed 14 days quarantine from the date of your return to the UK unless you are exempt from border rules in the UK.  

5. In the past 7 days have you had contact with any laboratory-confirmed Covid-19 patients when you were NOT wearing the appropriate PPE or in the past 14 days has any member of your household had symptoms of Covid-19?

If yes, you cannot attend a racecourse until you have contacted NHS 111 and completed any testing or quarantine period.

Owners are not required to submit their responses but must answer the questions truthfully and stay away from all racecourses if required.

Return of Spectators in the UK from 17 May

Return of Spectators—Frequently Asked Questions
The following is a summary of FAQs relating to the return of spectators from 17th May 2021 in England. For further information, please contact the Racecourse Association (info@racecourseassociation.co.uk) or liaise directly with your chosen racecourse.


When can I go racing?
From Monday 17th May, all racecourses in England will be allowed to accommodate up to 4,000 people, or 50% of capacity, whichever is the smaller number.
Actual numbers will vary by racecourse given local public health and safety authorities must approve plans.


What about racecourses in Scotland and Wales?
Small attendances in Scotland are permitted from 17th May with larger numbers at the discretion of each local authority.
Currently no spectators are permitted in Wales although pilot events have been earmarked for June.


Will I be able to buy tickets on the day?
No walk-up tickets will be available and all tickets must be purchased in advance of the raceday. Please visit the website of the racecourse you wish to visit. This is to comply with Government guidance and test and trace regulations which remain an important part of the national roadmap to recovery.


Is there any advice on transport to the racecourse?
Spectators are welcome to travel to and from the raceday by any form of transport, although private transport is preferred given the reduced risk of Covid-19 transmission. Ample parking is available at all racecourses.


Will industry accreditation, such as metal RCA badges, and Industry Badge Scheme access be accepted?
All RCA-issued accreditation, including badge schemes, metal badges and media lanyards, remains suspended until further notice. This is due to the requirement for all attendance to be pre-booked and the strict capacity limits imposed. The RCA will confirm when accreditation schemes will re-commence.


Will cash be accepted?
Whilst this will vary by racecourse, many racecourses are hosting cashless racedays as is recommended by Government guidance . On-course bookmakers will accept both cash and card payment. If in doubt, please contact your chosen racecourse in advance.


Once through the turnstiles can I visit all parts of the racecourse?
The majority of outdoor spaces will be open to you to enjoy your raceday. There will be some limitations, such as around and in the Parade Ring and all integrity areas. Indoors there will be directional instructions and customer flow management in place to assist with social distancing and ventilation.


What should I do if I have any symptoms of Covid-19 prior to raceday?
If you or a member of your household are displaying any acknowledged symptoms of Covid-19 prior to raceday please do not come racing until 10 days following your first sign of symptoms. Your ticket will be subject to a full refund or transfer.


Will my temperature be checked on arrival?
As a rule racecourses will not be checking temperatures of any spectators although local variances may occasionally apply.


What is the Code of Conduct? Does it apply to me?
The Code of Conduct is a shared responsibility between the racecourse and you, the racegoer, regarding behaviour whilst on-course. The Code of Conduct is an important part of our ability to reopen and welcome significant numbers of spectators so it is vital that you familiarise yourself with it in advance. A copy can be found here and will be provided with your purchase confirmation.


What is the situation regarding Parade Ring access for racehorse owners?
Each racecourse will have a specific Parade Ring capacity limit based on the size of the area, number of runners and the ability to safely social distance. Whilst each racecourse will try to safely accommodate the maximum number of people within the Parade Ring, this number will vary by racecourse and by race. There is no definitive standard.


Will I be able to place a bet when on-course?
Yes, we are pleased to confirm on-course bookmakers will be in attendance as well as Tote betting facilities. The number of positions available will vary across all racecourses due to individual capacity calculations. If in doubt please consult your local racecourse. Bookmakers have been advised to wear face coverings and have hand sanitizer available.


Will I need to wear a face covering?
In line with Government advice, face coverings will only be required in indoor settings. The only outdoor settings on a racecourse where face coverings will be required is the Pre-Parade Ring, Parade Ring, horsewalks and the start due to the protection protocols put in place for the benefit of racing’s participants.


Will all food and beverage facilities be open?
Racecourses will offer food and beverage options ranging from handheld food through to full hospitality. Please check with your chosen racecourse in advance if you require specific information. Alcohol may be purchased without an accompanying meal but must be consumed whilst seated.


Will I be able to sanitize my hands at the racecourse?
Yes, hand sanitation facilities will be available at all racecourses. Staff have also been trained to be Covid-19 secure and are fully aware of the health and safety protocols needed to reduce risk.


What happens on 21st June and the next stage of the roadmap?
British horseracing will remain in close contact with national Governments to determine the speed at which the nation will progress with the roadmap to recovery from Covid-19. The earliest possible date for further relaxation of protocol is 21st June

FAQ for Owners at ARC courses

ARC - Racehorse Owners FAQs :17 May – 20 June 2021


We are very pleased that, with the relaxation of restrictions in place from Monday 17 May, we will be in a position to offer further improvements to the Owners raceday experience.


All owners that declare a horse to run at an ARC racecourse between 17 May and 20 June will receive a letter from the racecourse with full details of how to claim your badges and what to expect when you join us to watch your horse run.


Please find below some FAQ’s which may answer some more general questions you may have.


How many badges can I claim?
During this period, we will operate two options to offer as much flexibility as possible to both sole owners and larger groups and syndicates. Details of exactly how to claim either of these options will be in your declarations letter.

  • Option A – you will be able to claim up to six badges that will include access to the owners’ hospitality facilities and viewing areas.
  • Option B – you can claim up to twelve General Admittance badges, which will offer complimentary access to all of the public areas of the racecourse.

Both options will allow access to a certain number of people to the Parade Ring, please see below for more details. At this time, we are not in a position to blend the two options, but will review this as restrictions ease further.


Can I meet others indoors?
Yes, but please make sure to adhere to the rule of six, and maintain social distancing. Face coverings will be required to be worn whilst inside.


Do I need to wear a face covering?
Face coverings will only be required in indoor settings. The only outdoor setting to which owners have access on a racecourse where face coverings are required will be the Parade Ring and Winners’ Enclosure.


Can I access the Parade Ring?
ARC racecourses will endeavour to offer six places per runner in the Parade Ring before each race.
Please note that this number may differ depending on the specific racecourse layout and variables such as field size, but will be confirmed at the racecourse entrance.
Full details on how to access the Parade Ring will be included in your declarations letter.


Will I be offered any hospitality?
Owners who chose Badge Option A will be admitted to the dedicated owners’ facility, where complimentary catering will be available, along with the chance to purchase both alcoholic and non-alcoholic drinks.
Those who choose Option B will have access to all of the public areas of the racecourse and where food and drinks will all be available to purchase.


Can I meet my trainer and jockey?
As outlined above, a number of owners per runner will be allowed admittance to the Parade Ring for their specific race.
You are welcome to meet your trainer and jockey in public areas of the racecourse also, but are reminded to adhere to social distancing guidelines at all times.


What happens if my horse wins?
Connections of the winning horse will be invited to the podium for a photo, invited to watch a race replay and share a celebratory drink after the race. Please note that face coverings will be required within the Winners Enclosure, but can be removed for the photograph.
You will receive a photo of your horse, a USB replay and a race memento, or be given details of how to claim a personalised memento that will be sent on to you within a couple of days.


I am an ROA Member without a runner, can I still claim a badge?
ARC will offer a number of complimentary badges for ROA Members to access on a first come, first served basis for each fixture. Please see the Members section of the ROA website for more information on this.


COVID-19 ASSISTANCE:

Racing Relief Fund

The Racehorse Owners Association (ROA) in October launched The Racehorse Relief Fund (RRF), a fund of last resort to support the needs of racehorses whose owners are suffering financial hardship as a result of the impact of COVID-19.
Now open for applications, the fund is part of the package of measures agreed and announced in April by the leadership of racecourses, horsemen and BHA and will initially be funded by the Racing Foundation.
A survey undertaken by the ROA and NTF in April 2020 indicated that, from the 30% of trainers that responded, there were already 77 owners unable to pay training fees and over 1,500 horses possibly at risk of being abandoned. While this situation has yet to materialise so dramatically, the fund has been put in place to help protect those horses that may become abandoned so ensuring the impacts are minimised and horses’ welfare effectively protected.
The RRF will help mitigate potential welfare and financial effects of COVID-19 on racing, supporting horses, trainers and owners. Maintaining horse welfare and assisting businesses financial stability, the RRF will also provide valuable breathing space to trainers and horses to fully assess the right path for a horse, whether in racing or beyond. The fund gives horses significant protection and ensures the industry’s high welfare expectations continue to be met.

Support
The RRF will provide a financial lifeline, allowing horses to remain on licensed yards and for yards to cover daily out of training costs for a period of up to 3 months while the most appropriate future for the horse can be determined. The fund has an initial funding term of three months.

Eligibility
As a last resort fund, ensuring that those in need access support is a matter of priority for Racing. The fund will have strict eligibility criteria to identify that all other options have been explored and the horse is definitely no longer affordable. Owners applying must do so in respect of all their horses, where multiple ownership interests are involved. An Independent Panel will advise on applications to the fund, future options for the horse and have a right of refusal.

How to Apply
An application can be made by either the owner or trainer online at www.rrfund.co.uk. All applications should be supported by training and veterinary records. Full details, eligibility criteria and terms & conditions of the fund can be found in the Fund Details and FAQs sections on the website.

Helplines

Wellbeing

Racing Welfare - 0800 6300 443 https://racingwelfare.co.uk/contact/

NHS 111https://111.nhs.uk/covid-19/

NHS Guidance
https://www.nhs.uk/conditions/coronavirus-covid-19/

Mind - 0300 123 3393 

Extremely vulnerable people who have received an NHS letter:

If you have received an NHS letter or are caring for someone who has, you can register for further support here www.gov.uk/cornonavirus-extremely-vulnerable or call 0800 028 8327, the government’s new dedicated helpline. 

In Wales, you should have received a letter if at higher risk. If you are in need of extra assistance, you will be advised to contact your local authority for support (contact details will be included in your letter). Any health or social care services you're already receiving, through you local authority, will continue and your health or social care provider will be asked to take additional precautions to make sure you are protected.
In Scotland, if you've received an NHS letter and are in need of extra assistance, you will be provided with details of your local support service. You will also be given details of a text message 
service if you need to arrange a weekly delivery of essentials including medication. Read more on nhsinform.scot. For those at high risk without family or community support, a national helpline has also been set up: 0800 111 4000Read more
In Northern Ireland, GPs will be writing to those most at risk to provide more detailed advice. A helpline is also now available on 0808 802 0020 and you can access help and guidance by emailing covid19@adviceni.net or texting: ACTION to 81025.

 

Government Help:

https://www.gov.uk/coronavirus

Online:

 

Guidance for employers and businesses on coronavirus (COVID-19)

COVID-19: guidance for employees

All businesses and self-employed people in financial distress, and with outstanding tax liabilities, may be eligible to receive support with their tax affairs through HMRC’s Time To Pay service.

These arrangements are agreed on a case-by-case basis and are tailored to individual circumstances and liabilities.

Eligibility

You are eligible if your business:

  • pays tax or duties to the UK government
  • has outstanding tax liabilities

Webchat

Advisers can only talk to you about problems paying your taxes due to coronavirus (COVID-19). This could be:

  • Self Assessment
  • VAT
  • employers’ PAYE
  • Corporation Tax

They will not be able to transfer you to another webchat team. Speak to an adviser.

Phone

Due to measures put in place to stop the spread of coronavirus (COVID-19) we have fewer advisers available to answer your calls.

Telephone: 0800 024 1222

Opening times: Monday to Friday: 8am to 4pm

Workplace Guidance
https://www.gov.uk/guidance/social-distancing-in-the-workplace-during-coronavirus-covid-19-sector-guidance

Information for Employers and Business
For general guidance visit the following pages:

ACAS – https://www.acas.org.uk/coronavirus

 

Information for Employees and the Self-Employed

Check if you are eligible for the Job Retention Scheme here: https://www.gov.uk/guidance/check-if-you-could-be-covered-by-the-coronavirus-job-retention-scheme

 

General

News from the Health and Safety Executive: https://www.hse.gov.uk/news/coronavirus.htm#

Access to Racing Welfare Services

Throughout the uncertainties of the past year, a steady beacon of light has shone across the racing industry in the form of the support offered to racing’s workforce by Racing Welfare.

The charity offers professional guidance and practical help to enable people to thrive in a variety of ways and help them negotiate challenges.  It provides a range of resources which promote wellbeing and positive mental health which has been so vital to the industry.

At a time when many of its usual fundraising events have been curtailed the Racing Welfare team have provided podcasts, virtual tours of training centres, preview evenings and a range of activities promoting racing, engaging new and existing participants and making them open and accessible to all. 

Over the past year the charity saw an 80% increase in the number of people using its services.  This has been partly driven by issues related to Covid-19, but also due to the charity continuing to expand and develop its services to be more accessible.  

As a partner to the charity, we are pleased to announce that Racing Welfare has offered to extend access to the following services to ROA members:

  • Racing’s Support Line - ‘in the moment’ telephone support from an accredited counsellor, available 24/7 365 days a year.
  • Access to professional counselling - via telephone or online to suit the individual
  • Telephone Information Service – advice on a range of matters, with all advisors being Citizens Advice Bureau trained.
  • Woebot – an easy to use app created by Stanford-trained psychologists that enables users to access in the moment emotional support 24/7. The app checks in on you, helping you track your mood, identify patterns and give insight into particular issues or concerns that you may not have realised were causing emotional distress. Woebot can teach techniques and tools such as behavioural therapies or breathing exercises.  
  • Sleepstation – accessible through www.racingwelfare.co.uk, Sleepstation is designed to help you overcome your sleep issues with effective, tried and tested methods which are easily implemented into your life.

These services are available now and will be offered for a year, as part of a trial.  Other initiatives are expected to come online later this year.

The exceptional circumstances of the Covid 19 pandemic have brought us all in contact with those affected by isolation, bereavement and business and personal financial pressures.  Owners haven’t been immune to this and many have been balancing these challenges with their responsibilities as an owner and with loyalty to all those involved in the care of their racehorse. 

We hope that members will find access to these services reassuring at a time when some practical support may be most needed. 

To access Racing Welfare’s services outlined above, please see www.racingwelfare.co.uk or call 0800 6300 443 in confidence.  Please introduce yourself as an ROA member to access the services outlined above. 

For further information on the return of owners to racecourses, please contact the ROA on 01183 385680 or via: info@roa.co.uk

It is encouraging to see so many of you taking the opportunity to go to the races under these protocols and we encourage you to get in contact at info@roa.co.uk with any suggestions as to how racecourses might be able to improve the owner experience.